About us
Just Share is an innovative NGO working at the cutting edge of corporate accountability, climate action, and inequality initiatives in South Africa. We are a small, collaborative team committed to meaningful impact, thoughtful engagement, and high-quality work. Every role in our organisation plays an important part in enabling our mission.
Position summary/About the role
We’re looking for a reliable and highly organised Executive Assistant and Administration Officer to help keep our office running smoothly while providing executive support to our Executive Director. You will report to the Head of Operations & Finance, with a dotted-line to the Executive Director, and will provide administrative and coordination support across the organisation.
Key Responsibilities
- Provide executive support to the ED, including diary management, meeting coordination, preparation of Board and committee packs, minute-taking, and follow-ups
- Coordinate office operations, facilities, supplies, and ICT support
- Arrange travel, meetings, workshops, and events
- Support Finance, Operations, and Programme teams with administrative tasks, basic bookkeeping, and record-keeping
- Assist with governance and compliance processes
Minimum Requirements
- Relevant administration certificate, diploma, or equivalent experience
- 3–4 years’ experience in office or administrative support roles
- Strong organisational, coordination, and communication skills
- Comfortable working within structured systems and procedures
- Valid driver’s licence and access to own transport (preferred)
- Experience in an NPO or professional services environment is advantageous
This role requires consistency, attention to detail, and reliability, with a strong emphasis on proactive administration and coordination within established systems and processes.
Why Join Us
This is a hands-on, varied role at the heart of the organisation. You’ll gain exposure to executive support, governance, operations, and HR, while contributing to Just Share’s mission every day.
You’ll be part of a small, supportive team where your contribution genuinely matters.
Please note that the responsibilities listed above are not exhaustive and may evolve in line with organisational needs.
Salary
The salary offered to the successful candidate will depend on factors including qualifications, administrative experience, and overall suitability for the role.
How to apply
If you are interested in applying, please send your application to recruitment@justshare.org.za with the subject Application: Executive Assistant and Administration Officer
Your application should include your CV and cover letter (this is essential and should not be longer than one page), motivating why you think you are well-suited to this role.
Applications that do not include the above will not be considered.
We thank all applicants for their interest. Only shortlisted candidates will be contacted. If you have not heard from us within two weeks of the closing date, please consider your application unsuccessful.
Location: Hybrid, Plumstead, Cape Town
Department/Team: Operations
Reports to: Head of Finance and Operations / Executive Director
Duration: Full-time, permanent
Remuneration: Competitive and commensurate with experience
Candidates must be legally eligible to work in South Africa.